How to Use Preview to Edit Pdfs on Mac

To use Preview to edit PDFs on Mac, open the PDF file in Preview, select the “Edit” option, and make the desired changes. Now let’s dive deeper into how you can efficiently edit PDFs using the Preview application on your Mac.

Editing PDFs can be a cumbersome process for many users. However, with the help of Preview, a built-in PDF viewer and editor on macOS, you can effortlessly make changes to your PDF documents. Whether you want to annotate, highlight, or insert text and images, Preview provides a user-friendly interface for all your editing needs.

With its simple and intuitive tools, you can easily edit PDFs directly on your Mac without the need for any additional software. We will explore the step-by-step process of using Preview to edit PDFs, allowing you to make quick and precise modifications to your documents.

How to Use Preview to Edit Pdfs on Mac


Getting Started With Preview

Discover how to effectively edit PDFs on your Mac using Preview. This comprehensive guide will equip you with the necessary tools and techniques to navigate Preview effortlessly and make the most out of its features for PDF editing.

Getting Started with Preview
1. To open Preview, simply double-click on a PDF file on your Mac.
2. Navigate the Preview interface by using the sidebar for easy access.

Editing Pdf Documents

Editing PDF documents can be easily done using the Preview app on Mac. This built-in software provides various features for modifying PDF files, including adding and editing text as well as inserting and replacing images.

To add text to a PDF, simply open the document in Preview, click on the “Show Markup Toolbar” button, and select the “Text” tool. This allows you to insert text boxes wherever needed and modify the font, size, and color according to your preference.

In order to edit existing text, select the text you wish to modify, right-click, and choose “Edit” to make changes. You can also resize or reposition the text box as required.

Preview also enables you to insert or replace images within PDF documents. Just navigate to the location in the document where you want to add an image, click on the “Markup Toolbar” button, and select the “Insert” tool. Choose the desired image from your files and place it accordingly. To replace an existing image, select the image and press the “Delete” key before inserting the new image.

Annotating Pdfs

To annotate PDFs on your Mac using Preview, you have the option to highlight and underline text. Simply select the desired text and click on the “Highlight” or “Underline” button in the toolbar. This will help you emphasize important points or passages in the PDF document.

In addition to highlighting and underlining, you can also add comments and notes to provide further context or explanations. To do this, click on the “Markup Toolbar” button, then select the “Text” button to insert a comment box. Type in your comment and position it anywhere on the page. This feature is especially useful for collaboration or when you want to jot down your thoughts directly on the PDF.

By utilizing these annotation tools available in Preview, you can easily edit and enhance your PDF documents on your Mac. Whether it’s highlighting and underlining text or adding comments and notes, Preview offers a range of features to help you make the most out of your PDF editing experience.

How to Use Preview to Edit Pdfs on Mac


Signing And Filling Forms

Adding Signatures Filling out interactive forms
Preview on Mac allows you to easily add your digital signature to PDFs. Fill out interactive forms using the text tool available in the Preview app.

Sign documents effortlessly by clicking on the pen icon in the toolbar.

Ensure your signature looks natural by using the trackpad or the camera on your Mac.

For interactive forms, select the text tool, click on the form fields, and start typing.

Make corrections or edits to form content by selecting text fields and updating information.

Organizing Pages

Discover how to efficiently organize pages using Preview on Mac for seamless PDF editing on the go. Simplify your workflow and enhance productivity with these easy-to-follow steps. Master the art of editing PDFs effortlessly with Preview’s intuitive features.

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Exporting And Sharing

Saving edited PDFs: After you have made all the necessary changes to your PDF document, simply click on the “File” menu and select “Save” to keep the changes in your document. If you want to save a modified version of the PDF, you can choose “Export as PDF” from the “File” menu and specify a new file name.

Sharing and exporting options: Once your edits are complete, you can easily share the PDF with others by selecting the “Share” option from the “File” menu. You can then choose the preferred method for sharing, such as email, message, or AirDrop, to send the edited PDF to others. Additionally, you can export the PDF to various formats such as Word, JPEG, or HTML by selecting the “Export” option from the “File” menu. This allows for greater flexibility in how you share and distribute your edited PDFs.

Advanced Features

Discover advanced features of using Preview to effortlessly edit PDFs on your Mac. Easily annotate, highlight, and add text to your PDF documents, ensuring seamless editing and customization. Take advantage of Preview’s intuitive tools for a user-friendly and efficient PDF editing experience.

Advanced Features
Preview on Mac allows you to edit and annotate PDFs effortlessly.
Using the markup tools enables you to highlight important sections.
Optical Character Recognition (OCR) feature helps in searching text within PDFs.

Tips And Tricks

Keyboard shortcuts: Editing PDFs on a Mac can be made even easier with the use of keyboard shortcuts. Instead of relying solely on the mouse, you can save time by using quick key combinations. For instance, pressing Command + N allows you to quickly create a new PDF file, while Command + S saves your changes. In addition, Command + F helps you find specific text within the PDF, and Command + Z undoes your previous action. Familiarizing yourself with these shortcuts can significantly speed up your editing process.

Utilizing third-party plugins: While the Preview app on Mac provides basic editing functionalities for PDFs, sometimes you may need more advanced features. In such cases, considering third-party plugins can be beneficial. These plugins offer additional tools and options for enhancing your PDF editing experience. With plugins like PDF Expert, Adobe Acrobat, or Nitro PDF, you can easily annotate, highlight, and even convert PDFs to different file formats. Exploring these plugins can help you unlock a wide range of editing possibilities.

How to Use Preview to Edit Pdfs on Mac


Frequently Asked Questions For How To Use Preview To Edit Pdfs On Mac

How Can I Edit Pdfs Using Preview On Mac?

To edit PDFs using Preview on Mac, open the PDF file in Preview, click on the “Edit” button, select the desired editing tool (e. g. , text, shape), make your changes, and save the edited PDF.

Can I Annotate Pdfs With Preview On Mac?

Yes, you can annotate PDFs with Preview on Mac by selecting the “Annotate” tool, which allows you to add text, shapes, highlights, and notes to the PDF document.

Is It Possible To Merge Pdfs Using Preview On Mac?

Absolutely! You can merge PDFs using Preview on Mac by opening the PDF files you want to combine, selecting the pages you wish to merge, and then saving the merged document as a new PDF file.


Using Preview to edit PDFs on Mac is a convenient and efficient way to modify documents. By utilizing the built-in features, you can easily add text, images, and signatures, as well as make annotations and changes. This versatile tool simplifies the editing process and provides a seamless experience for Mac users.

Harness the power of Preview to enhance your PDF editing capabilities effortlessly.

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